The state needs to see that you have a clear, documented chain of command and that your caregivers understand their physical duties.
You must, at an absolute minimum, draft descriptions for these three mandatory roles:
1. The Administrator: The person running the day-to-day operations and ensuring state compliance.
2. The Designee: The person authorized to act when the Administrator is absent (this title must identically match the role on your HCS 308 form).
3. The Affiliated Home Care Aide (Caregiver): The person providing the actual non-medical, custodial care in the client's home.
The "One-Page" Rule
You do not need a 10-page corporate HR manifesto. A clean, 1-page document for each role is perfect. However, to pass the state review, every description MUST include these 5 sections:
- Job Title: (e.g., Affiliated Home Care Aide)
- Summary of Responsibilities: (e.g., Assists clients with Activities of Daily Living including bathing, dressing, and meal prep.)
- Minimum Qualifications: (e.g., Must pass a Live Scan background check, be cleared on the CDSS Home Care Aide Registry, and complete 5 hours of entry training.)
- Reporting Structure: (e.g., Reports directly to the Agency Administrator.)
- Physical Requirements: (e.g., Must be able to safely lift and transfer 25 lbs, and stand for extended periods.)
How to format your upload
You do not need to upload 3 separate files. We recommend combining all of your job descriptions into a single PDF document with clear page headers for each role.