The state needs to see that you have a clear, documented chain of command and that your caregivers understand their physical duties.
You must, at an absolute minimum, draft descriptions for these three mandatory roles:
1. The Administrator: The person running the day-to-day operations and ensuring state compliance.
2. The Designee: The person authorized to act when the Administrator is absent (this title must identically match the role on your HCS 308 form).
3. The Affiliated Home Care Aide (Caregiver): The person providing the actual non-medical, custodial care in the client's home.
The "One-Page" Rule
You do not need a 10-page corporate HR manifesto. A clean, 1-page document for each role is perfect. However, to pass the state review, every description MUST include these 5 sections:
- Job Title: (e.g., Affiliated Home Care Aide)
- Summary of Responsibilities: (e.g., Assists clients with Activities of Daily Living including bathing, dressing, and meal prep.)
- Minimum Qualifications: (e.g., Must pass a Live Scan background check, be cleared on the CDSS Home Care Aide Registry, and complete 5 hours of entry training.)
- Reporting Structure: (e.g., Reports directly to the Agency Administrator.)
- Physical Requirements: (e.g., Must be able to safely lift and transfer 25 lbs, and stand for extended periods.)
Roles Defined by California Law
California law (§ 1796.12) spells out specific roles. Your job descriptions should match these definitions:
- Affiliated Home Care Aide (§ 1796.12(a)). A person who is 18 or older, employed by your agency, and listed on the home care aide registry. This is your caregiver role.
- Registered Home Care Aide (§ 1796.12(o)). Must be listed on the CDSS registry. Your aide job description should require registry listing as a qualification.
- What "home care services" means (§ 1796.12(n)). The law lists exactly what aides can do: bathing, dressing, feeding, exercising, personal hygiene, grooming, transferring, toileting, incontinence care, helping with self-administered medication, housekeeping, meal prep, laundry, transportation, shopping, and companionship. Your job descriptions should stick to these services. Aides CANNOT help with medication that needs a licensed health care professional.
How to format your upload
You do not need to upload 3 separate files. We recommend combining all of your job descriptions into a single PDF document with clear page headers for each role.
